Office Workstation
Office Workstations combine multiple desks together, giving an individual or group of employees their own workspace. It's not just about placing a few tables, it usually includes partitions, cable management, and storage. Depending on the number of people in the office, workstations can be configured for one person, two people, four people, six people, or even more.
The biggest difference between it and a regular office desk is its flexible configuration.
A classic office desk typically requires one desk per person, while modular office workstations address the challenge of arranging a dozen or so people comfortably and neatly, without cluttering the office with desks and cables. Especially in large offices, multi-person office workstations allow adjacent employees to work in the same area while using desktop partitions to maintain individual space for each employee.
Modern office workstations not only provide a workspace, but also consider the convenience of using them for each employee every day. For example, under-desk cable channels can hide computers and power cords, mobile cabinets can store our files and personal belongings, and desktop partitions on desks can block the view from the opposite side, reducing some of the interference from face-to-face work. If you have a large number of people in your office, we highly recommend using modern office workstations, because these designs may look unassuming, but they make a big difference in daily use.
Therefore, commercial-grade workstations are not just about seating more people in the office. Their more important function is to clearly define everyone's workspace and make daily work more convenient.
If your company is constantly hiring, office furniture workstations are also easy to adjust. If there are 4 people today, and the number increases to 6 or 8 later, you don't need to rearrange the entire office every time.
There are many different combinations of Office workstations, and the choice is actually not that complicated. First, determine how many people the office needs to seat, then consider the size of the space and how the employees usually work. If communication is frequent, a more open combination can be chosen. If employees spend most of their time working on their own, they can consider using a cube office workstation.
For most companies, common office workstation desks include two-person, four-person, six-person, benching, modular office workstations, and office workstations with partitions. Neither of them is necessarily better; the key is how your team sits.
A 2-person office workstation typically combines two workstations facing each other or side-by-side. The standard size ranges from 72 to 96 inches in length and 24 to 30 inches in depth. Compared to two completely separate desks, the layout of a 2-person office workstation is more compact, and a desktop partition can be added in the middle so that two people can sit close together without staring at each other all day. If you have a small office or want to divide your office into multiple independent groups, then a 2-person office workstation is a good option.
A 4-person office workstation is a common setup in modern offices. Four employees can work together in one office workstation desk, each with their own desk, while sharing the central desk frame, cable management, and some structural elements. This makes it easier for everyone to communicate, and it avoids the mess of having four separate desks scattered around.
If your office is structured around sales, design, operations, or other small teams, then a 4-person office workstation is especially convenient. Four people form a "team," and you don't even need to stand up and search for a long time to talk to a colleague.
A 6-person office workstation is a multi-person desk combination designed for six employees. Common types include 3+3 back-to-back workstations, L-shaped workstations, and Cubicle Workstations with screens. Six people can share the table frame, wiring, and part of the structure, which is neater than setting up six separate desks and makes it easier to arrange aisles.
Different layouts have different characteristics. Back-to-back workstations are more compact and suitable for open-plan offices. L-shaped workstations offer larger individual desktops, while cubicle workstations typically include additional screens, storage, and cable management, making them more suitable for companies that require a degree of privacy. Some workstations for office can also be configured with height-adjustable desks to become sit-stand workstations.
The price of a 6-person office workstation varies considerably in the market, with reference prices ranging from approximately US$2,600 to US$14,000+. A basic metal desk frame 6-person office workstation is usually cheaper, while adding high partitions, lockers, power systems, or height-adjustable features will significantly increase the price.
Benching workstations are a continuous row of desks that typically connect multiple workstations in a long row, rarely using the high partitions of traditional cubicle office workstations. It is more suitable for large offices, customer service centers and office spaces that require a large number of employees.
Common office workstation systems come in two types: fixed height and electrically adjustable. Desktop partitions, power modules, and cable trays can also be added. Its biggest feature is its ease of expansion. When more employees are needed, new workstations can be added without having to figure out where to move the desks every time two people arrive.
Compared to traditional cubicles, benching workstations can accommodate more seats in a limited space while centralizing power, data cables, and cable management. With the high partitions removed, colleagues can communicate more directly.
Modular office workstations are office workstation systems composed of independent modules such as desks, partitions, desk frames, and lockers. Its biggest feature is flexibility: when the office layout changes, the desks can also be rearranged, instead of remaining fixed in one place.
Common configurations include bench-style workstations, standard-height desks, and sit-stand workstations, and privacy screens, drawers, filing cabinets, and shelves can also be added. For example, when your company grows from 4 to 6 or 8 people, you can add new modular workstation desks in the original locations, and some of the old components can still be used.
The market price for modular workstation desks is approximately US$800–US$4,000 per person. It depends on the desktop size, screen height, storage, power system, and height adjustment of the modular workstation desks you choose to purchase. The basic configuration is cheaper, while models with storage, high partitions, or electric lifts are usually more expensive.
Office workstations with partitions involve adding screens or partitions between open-plan workstations, allowing for convenient communication while maintaining a degree of privacy. Common configurations for dividers for office workstations include 2-person office workstations, 4-person office workstations, and 6-person office workstations. Of course, we also have independent L-shaped or U-shaped office workstations.
Office workstation partitions can be made of materials such as fabric, sound-absorbing felt, frosted acrylic, or glass, and their heights also vary considerably. A desktop screen of about 12–24 inches can block part of the view, so you don't have to keep looking at your colleagues across the way while working. Using higher partitions can separate each person's seat more, giving each person more personal space. Using sound-absorbing materials can also reduce noise from surrounding conversations, phone calls, and keyboard typing.
Common types include desktop clip-on screens, modular partitions, and full-height cubic partitions. Some workstations also integrate power supply, data cables and cable management into partitions or desk frames. If you simply want to minimize employee interference while they work, low office cubicles are usually sufficient. If you value privacy and individual space more, you can choose higher office cubicles.
Compared to individual desks, office workstations are more suitable for office environments where multiple employees need to be grouped together. It can combine desktops, table frames, partitions, cable management, and storage, so that each employee has their own space and the office does not feel crowded.
This difference becomes even more pronounced when your company needs to employ dozens or even hundreds of people. We don't just put desks in and call it a day. You also need to consider how everyone should sit, how the cables should be routed, where to put things, and what to do when the team grows.
Office Workstations allow you to combine the seats of several people together, sharing some of the desk frame, supports, and cable routing. Compared to having a separate desk for each person, workstations for 2, 4, or 6 people are more organized. There won't be a bunch of table legs, a bunch of wires, or pieces of furniture scattered around.
However, more seats in an office are not necessarily better. Everyone needs a sufficient amount of desk space, an office chair that can be pulled out properly, a place to put filing cabinets, and enough space for aisles. Especially in large offices with dozens or even hundreds of people, having office workstation desks arranged in advance will save a lot of trouble.
Multi-person office workstations allow you to arrange for people from the same department to sit together. This way, when everyone needs to discuss something, they can simply turn around and find their colleagues. If your company frequently needs to hold discussions, using modular office workstations will be much more convenient. If you have any questions, you can speak directly; there's no need for everyone to go to the meeting room.
Of course, sitting close together doesn't mean everyone has to be face-to-face the whole time. You can add a desktop screen, or change your workstation configuration, or simply block the view slightly. It allows everyone to easily communicate when needed, and also provides them with their own space to work without being disturbed.
With a large number of employees, the messiest place in the office is often not the desktop, but under the desk. Computers, monitors, chargers, network cables, and power cords can easily become a tangled mess when all are put together.
Modern office workstations can be equipped with cable trays, cable management holes, and other cable management designs to keep cables organized and prevent them from hanging everywhere. With the addition of mobile pedestals, storage cabinets, and desktop partitions, there's a place to store files, personal items, and frequently used office equipment.
The number of employees in a company rarely remains constant. Today a department may only have 4 people, but in a few months it will become 6 people, and if the business gets busier, it may increase to 8 or even 12 people.
In this case, a modular office workstation would be quite convenient. You can add more workstations in the same location, or rearrange the existing combination desks. This way, when new employees arrive, we don't have to move all the old tables and rearrange everything every time two more people are added.
Generally speaking, an office workstation, including a desk and chair, requires approximately 35–60 sq. ft. (3.3–5.6 m²). Small open-plan office workstations can be kept to around 35–50 sq. ft. Larger desktops, lockers, or cubicle office workstations typically require more space.
However, when purchasing an office workstation, you can't just consider whether it can fit on your desk. It is best to leave at least 36 inches (approximately 91 cm) of walking space between office workstations. Main aisles typically need to be 44–60 in. (approximately 112–152 cm), and space should also be considered for employees to pull out office chairs and move around daily.
If we consider the entire office, including office workstations, corridors, meeting rooms, storage, and common areas. A preliminary budget can typically be made based on approximately 100–150 sq. ft. (9.3–14 m²) per employee.
When choosing an office workstation, don't just look at how many people can sit in that group. When you actually use it every day, the size of the office, how employees work, where the computers are placed, and where the files are stored are all very important.
Therefore, before making a choice, you can first think about a few very practical questions: How many people are sitting? How much desktop space does each person need? Should we communicate frequently? How should I route the computer cable? Where should I put my documents and personal belongings?
If it's just two people working together, a 2-person office workstation is usually sufficient. For small teams of around 4 people, a 4-person office workstation might be a good option. If a department has 6 or more people, you can consider a 6-person office workstation, a benching workstation, or a modular office workstation.
For example, an office for 24 people doesn't necessarily need to have four sets of 6-person workstations. Sales, design, finance, and operations work differently and can be arranged separately based on department headcount and communication needs.
After determining the number of people, then see how big a workstation the office can fit. Don't just calculate the table's dimensions here. Pull out the office chairs to see how much space is needed. Employees need to move around, and there may be storage cabinets, printers, filing cabinets, and other office furniture nearby. The main passageway should not be blocked by office workstations.
Therefore, when planning the office workstation design layout, you need to include the desk + office chair + aisle + lockers together. Just because something fits on the floor plan doesn't mean we can easily walk out after we sit inside.
For offices with dozens or even hundreds of people, it's best to plan the number and arrangement of workstations based on the actual floor plan dimensions first. Then decide whether to use a 2-person office workstation, a 4-person office workstation, or a 6-person office workstation for the layout.
Office workstations are used for hours at a time, so the comfort of the desk and chair is very important. Common desk heights are approximately 720–750 mm. However, desk height is only one part; it also needs to be matched with an adjustable office chair so that employees of different heights can find a more comfortable sitting posture.
If employees prefer to sit or stand for a while, they can also choose the office standing workstation. However, not every office needs a height-adjustable standing desk. A standard fixed-height office workstation is generally sufficient for daily office work, as long as the desk size is suitable and the office chair is adjustable.
Will the company increase its staff in the future? If the number of employees in a company is relatively stable, fixed 2-person, 4-person, or 6-person workstations are usually sufficient.
However, Modular Office Workstations offer greater flexibility if the company is expanding. Currently, there may be 4 people, but in the future, when the number increases to 6, 8, or even 12, new desktops, table shelves, or screens can be added according to the layout of the office workstation. Instead of buying a whole new set of furniture every time a few more employees are added.
Linray office workstations are available in 2-person, 4-person, and 6-person configurations, as well as combinations with more people. We select based on your office size and number of employees. We support customized desktop sizes, colors, finishes, and partitions, whether you have a large office with dozens of people or different departments working together, we can meet your needs.
Office workstations are used every day, so we don't just consider "how many people can sit here". When you purchase the best office workstation desk from LINRAY, you can get a desktop partition, cable management system, cable outlets, and storage cabinets to provide a place for your computer, documents, and personal belongings.
If the team grows in the future, you can also choose modular office workstations. Originally there were 4 people, then it became 6, then 8, and the number of workstations can be increased or adjusted according to the office space. This way, you don't have to rearrange all the original desks every time you add employees.
In addition to workstations, we can also pair them with ergonomic office chairs, office storage cabinets, meeting tables, and other office furniture. When purchasing the entire office furniture set at once, desks, chairs, filing cabinets, and conference tables can be selected together, and colors and styles can be freely matched.
LINRYA offers a wide range of standard office furniture available for immediate purchase. If there are special requirements for size, color, or configuration, adjustments can also be made through OEM & ODM.
How Many People Can Share an Office Workstation?
In a hybrid workspace model, an office workstation can typically be shared by 1.4–2 employees. If employees only come to the office 1-2 days a week, the sharing ratio can be even higher. The specific arrangements will depend on the frequency of employee attendance.
What Is the Standard Size of an Office Workstation?
A standard Office Workstation is usually approximately 150 cm wide × 75 cm deep × 73–76 cm high. Actual dimensions will vary depending on work requirements, with common widths being 120–150 cm and depths 60–75 cm. If you need to accommodate dual monitors, documents, or more office equipment, you can choose a larger desktop.
Are Office Workstations Customizable?
Yes. Office Workstations can typically be customized to fit the office layout and team needs, including size, color, desktop finish, screen height, storage configuration, and cable management.
Can Office Workstations Include Power Outlets and Cable Management?
Yes. Modern Office Workstations typically include power outlets, USB ports, desktop cable management holes, and under-desk cable channels. This allows for the organization and tidying up of cables from computers, monitors, and other devices.
What Is the Difference Between an Office Workstation and an Office Cubicle?
Office workstations typically employ a more open design, with lower or no screens, facilitating communication and collaboration among colleagues. Office Cubicle uses taller partitions to create relatively independent work areas, providing more privacy and reducing some distractions.
Are Modular Office Workstations Easy to Expand?
Yes. Modular Office Workstations are designed for easy combination and expansion. When the team size increases, desktops, frames, or screens can be added to the existing layout without having to replace the entire set of furniture.
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